Managing Deadhead Miles in Hot Shot Trucking
- Nate Jones, CPCU, ARM, CLCS, AU
- Sep 24
- 2 min read
Deadhead miles - those empty miles driven without a load - are one of the biggest profit killers in hot shot trucking. Whether you're an owner-operator or managing a small fleet, minimizing deadhead miles is essential to maintaining profitability and reducing wear and tear on your vehicles. In this blog, we’ll explore what deadhead miles are, why they matter, and how to handle them effectively.
What Are Deadhead Miles?
Deadhead miles refer to the distance a truck travels without cargo, typically after dropping off a load and heading to the next pickup location. These miles still consume fuel, add wear to your truck, and cost time - without generating revenue.
Why Deadhead Miles Hurt Your Business
Deadhead miles impact your bottom line in several ways:
Fuel Costs: Driving empty still burns fuel, often at a rate of $0.65 per mile or more2.
Equipment Wear: Tires, brakes, and engines wear down regardless of whether you're hauling cargo.
Lost Time: Every hour spent driving without a load is time not earning.
Lower Revenue Per Mile: Deadhead miles dilute your overall rate per mile, making high-paying loads less profitable.
Strategies to Minimize Deadhead Miles
1. Use Load Boards Strategically
Platforms like Truckstop and DAT allow you to find loads near your drop-off location. Use filters to search for loads within 50 miles of your delivery point to reduce repositioning costs.
2. Plan Triangle Routes
Instead of running point-to-point, build triangle loops such as:
Dallas → Kansas City → Memphis → back to Dallas
This strategy shortens empty legs and places you in high-load-density areas.
3. Negotiate Deadhead Pay
Some brokers offer compensation for deadhead miles. If you're traveling a long distance to pick up a load, negotiate for repositioning costs to be included in the rate.
4. Build a Backhaul Database
Keep a list of brokers and shippers who offer return loads. This helps you quickly find freight for your return trip and avoid driving empty.
5. Monitor and Track Deadhead Percentage
Aim to keep deadhead miles under 15% of your total mileage. Tracking this metric weekly helps you identify inefficiencies and improve planning.
Don’t Forget Insurance Protection
Deadhead miles still carry risk. Whether you're hauling or driving empty, having the right insurance is critical. Wexford Insurance offers comprehensive coverage for hot shot trucking businesses, including:
Trailer Interchange
Primary Liability Insurance (FMCSA minimum: $750,000; brokers often require $1M+)
Physical Damage Coverage
Occupational Accident Insurance for independent contractors
Conclusion
Deadhead miles may be unavoidable at times, but with smart planning, strategic routing, and the right insurance partner like Wexford Insurance, you can reduce their impact and keep your hot shot trucking business profitable. Contact today!
