What Accounting Business Equipment Should I Buy First?
- Nate Jones, CPCU, ARM, CLCS, AU
- Aug 18
- 3 min read
Updated: Aug 19
Starting an accounting business is an exciting step toward independence and financial growth. But before you can serve clients, you need the right tools to operate efficiently and professionally. From hardware to software, choosing the right accounting business equipment early on can save you time, money, and headaches.
At Wexford Insurance, we help small business owners—including accounting professionals—protect their firms with tailored insurance programs. In this guide, we’ll walk you through the essential equipment you need to launch your accounting business with confidence.
Essential Equipment for Your Accounting Business
Whether you're working from home or setting up a dedicated office, here’s what you should prioritize:
1. Computer or Laptop
Your computer is the backbone of your business. Choose a reliable model with enough processing power to run accounting software, manage client files, and handle secure communications.
Recommended specs: Intel i5 or higher, 16GB RAM, SSD storage
Brands to consider: Dell, HP, Lenovo, Apple
2. Accounting Software
Invest in professional-grade software to manage bookkeeping, invoicing, payroll, and tax preparation.
Popular options: QuickBooks, Xero, FreshBooks, Sage
Cloud-based platforms offer flexibility and remote access
3. Printer and Scanner
You’ll need a multi-function printer/scanner for handling physical documents, client forms, and tax paperwork.
Look for models with wireless connectivity and duplex printing
Consider brands like Brother, Canon, or Epson
4. Secure File Storage
Protect sensitive client data with encrypted cloud storage or external hard drives.
Cloud options: Google Workspace, Dropbox Business, OneDrive
Physical backups: encrypted USB drives or NAS systems
5. Phone System
A dedicated business phone line or VoIP system helps maintain professionalism and manage client calls.
VoIP options: RingCentral, Grasshopper, Zoom Phone
6. Office Furniture
If you’re setting up a physical office, invest in ergonomic furniture to support long work hours.
Essentials: adjustable desk, comfortable chair, filing cabinet
Don’t Forget Insurance for Your Equipment
Your equipment is a major investment—and it needs protection. At Wexford Insurance, we help accounting firms find insurance programs that cover:
Protects your office space and physical assets (computers, printers, furniture) from fire, theft, or natural disasters.
Covers repair or replacement costs for essential tools like laptops, scanners, and servers due to damage or breakdown.
Covers third-party claims of injury or property damage that may occur in your office.
Protects against claims of negligence or errors in your accounting services.
Required if you hire employees. Covers medical expenses and lost wages due to work-related injuries.
If you use a vehicle for business purposes—such as visiting clients—this coverage protects against accidents and liability.
External Resources for Accounting Startups
Essential Support for Accounting Startups
Launching an accounting business requires more than just equipment—it also demands reliable systems for managing client work. Contractor Back Office offers invoicing, bookkeeping, and CRM solutions tailored for contractor-focused accounting firms, helping streamline operations and enhance service delivery.
📌 Learn more about Contractor Back Office and how it can support your accounting business.
Get Expert Help from Wexford Insurance
Starting your accounting business is a big step—and protecting your equipment and operations is just as important. At Wexford Insurance, we specialize in helping accounting professionals find customized insurance programs that fit their needs.
Ready to protect your accounting business from day one?
