Hotel or Motel Business Insurance Quote Checklist for Property Owners
- Feb 18
- 2 min read
Securing the right hotel or motel business insurance starts with preparation. Property owners who gather the right information before requesting a quote save time, avoid coverage gaps, and ensure accurate pricing. This checklist guides hospitality property owners through the process so they can get comprehensive coverage tailored to their needs.
1. Property Details
Insurance providers need a complete understanding of your property to provide accurate quotes. Include:
Building address and square footage
Number of rooms and occupancy levels
Age of the building and recent renovations
On-site amenities like pools, gyms, spas, or conference facilities
Fire safety systems, sprinklers, and alarm systems
Providing these details helps insurers assess replacement cost and risk exposure accurately.
2. Business Operations
Insurers must know how your hotel or motel operates. Key details include:
Average daily and annual occupancy rates
Employee count, roles, and payroll
Food and beverage services, including liquor sales
On-site events, conferences, or special activities
Security measures and guest safety protocols
This information affects liability and workers’ compensation coverage requirements.
3. Coverage Needs
Identify the types of insurance you need:
General Liability Insurance for guest injuries and property damage claims
Property Insurance covering buildings, equipment, and inventory
Workers’ Compensation to protect staff and comply with state laws
Business Interruption Insurance for income replacement during closures
Optional add-ons like cyber liability, equipment breakdown, and liquor liability
Knowing what you need ensures the quote matches your risk profile.
Insurance providers will request past claims to assess risk. Be prepared to provide:
Number and type of past claims
Dates and resolutions
Any safety improvements made after incidents
A clean claims history or proactive safety measures can improve pricing.
5. Additional Documentation
To speed up the quoting process, gather:
Financial statements and revenue data
Lease agreements (if property is rented)
Proof of employee safety training programs
Photos or diagrams of property layout
Request a Quote
Having all this information ready makes it easier to get an accurate and competitive quote. Experienced providers understand the hospitality industry and can tailor coverage to your hotel or motel.
If you own a hotel or motel, request a free quote from Wexford Insurance today to ensure your property, guests, and employees are fully protected.
